In recent years, Poland has often been honored in the list of European countries with the best conditions for doing business. That's why not only natives, but also many foreigners are interested in opening a company here. For example, only in May 2025 more than 5 thousand business entities were registered, according to the official source. Most foreigners choose the most famous way of opening a company: first they come to Poland, obtain documents for legalization of residence and make a Sp. z o.o. by personal visit of the relevant services.
However, what if we tell you that each of you can register an LLC in Poland while being in another country? Yeah, that's really true. There are several actual ways to open a company in Poland remotely. We would like to tell you more about remote registration of a Polish LLC in this article.
What is Sp. z o.o. and how does it differ from other forms of business?
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Sp. z o.o. is an independent legal entity that can be registered by one or several founders. What is the main advantage of this form of doing business? The main advantage is limited liability: the founders bear the risk only within the limits of their contributions to the authorized capital, the minimum amount of which is PLN 5,000. The company operates through a management board, and the founders can be both individuals and legal entities, including foreign citizens and companies. For example, in the table below you can see a brief comparison of Sp. z o.o. and JDG.
Sp. z o.o. | JDG |
Taxation 9% (if the revenue does not exceed 2 million euros per year) | Obligatory to pay ZUS contributions |
If the revenue does not exceed 200,000 PLN per month, you can be VAT exempt (there are exceptions for some activities) | Taxation from 18 to 32% (depending on income) |
To withdraw cash from Spółka z o.o., you will have to pay 19% as for dividends | Registration in CEIDG |
There is a necessary capital threshold - 5 thousand PLN (compared to other forms of business - it is not much) | The process of registration from scratch usually takes 7 to 30 days |
If there are no employees, you can avoid paying ZUS contributions altogether | For legal entrepreneurship in the form of JDG the foreigner must have a certain status: a permanent residence or a long-term resident card of the EU. |
Can be opened while being abroad | |
The company can be registered with a virtual office | |
Opening of a bank account is available after company registration | |
Time of registration: online (1-3 days) and offline (4-6 weeks) | |
Unlike a sole proprietorship (JDG), Sp. z o.o. offers a more formal and stable management structure. This makes it attractive for running a large-scale or international business. This form is suitable for startups, investment projects and companies where it is important to separate the personal assets of the owners from business risks.
Relevant process of LLC registration in Poland via S24
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Nowadays, foreigners can open an LLC in Poland completely remotely. There is no need to travel to Poland, spend time and money on notaries, or deal with various papers. All this becomes a reality thanks to the innovative portal S24. This is the official online service of the Polish Ministry of Justice, which allows you to register a company in a matter of days. It is a simplified procedure focused on electronic interaction and fast submission of documents to the court. Here are the key steps in the process:
Step 1. Registering an account on the S24 portal (you need a Polish phone number and access to internet banking).
Step 2. Filling in the form with company data: name, address, activity codes, authorized capital and information about the founders.
Step 3. Automatic generation of standard articles of association and also deposit the authorized capital (minimum 5000 PLN) to the company's account.
Step 4. Submission of the application through the platform. Obtaining a KRS registration number.
Obviously, at the end of the process, you need to sign your signature to confirm the registration of the LLC. The signature can also be done online. It is enough to have a trusted ePuap profile, for which a PESEL number will need to be issued in advance.
Important information on authorized capital
Authorized capital for LLC registration in Poland is a very important point. As practice and our experience shows, newcomers often have many questions and difficulties at this stage. That is why we want to bring this issue for a separate discussion here in the article.
And so, after you have submitted the documents through the S24 platform, you need to start setting up the capital. To do this, you need to open a bank account in one of the Polish banks. It is necessary to deposit the authorized capital - the minimum amount allowed is 5000 PLN. Moreover, the authorized capital will not be enough. The amount must be paid in full to cover the authorized capital. In addition, a civil law transaction tax pododatkiem do czynności cywilnoprawnych (PCC) of 0.5% must be paid on the amount of the authorized capital.
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It must be paid within 14 days from the date of registration of the company. Keep in mind that opening a company is half the battle. Even at the account opening stage, you will need an office. However, why rent a physical office to register a company, if it is not necessary. That' why everyone opens a so-called virtual office. This is the place where your correspondence comes, it is copied and sent to your email. Moreover, it is even convenient in a country where all notifications still come physically in an envelope. The main difference between a virtual office and a physical one is that it is cheaper many times over. But you may face a problem when opening an account, as banks have a common register, which shows the list of virtual offices. For a couple of years now there has been an obligation from the Polish authorities that any business must have a physical office. In reality, this is not the case: people are not ready to throw away money. Before you open a virutal office, make sure that it is not on such a list. This is due to the fact that one virtual office can accommodate 100 and sometimes even 1000 clients. The cost of such an office per month can cost from 25 to 50 euros, and per year about 250-500 euros. Therefore, be careful at this stage when opening an account. The founders transfer these funds to a corporate account and the bank issues a confirmation that is attached to the court packet. IMPORTANT: LLC founders can't just take money out of their business. You can withdraw dividends from the capital, which will be your net profit after taxes. Until the company registration procedure is completed, the authorized capital is effectively «frozen» and can't be used in operating activities. Its purpose is to show the financial reliability of the company and prove that you will be able to cover potential liabilities to your clients and partners.
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Establishing a new company by means of a power of attorney
An alternative way to remotely open a Polish LLC is to register by power of attorney. What is the essence? The founder executes an official power of attorney for a representative - for example, a lawyer or business partner - who submits the documents, signs the articles of association and finalizes the registration of the company on his or her behalf. The power of attorney must be notarized and translated into Polish by a sworn translator. After receiving such a document, the representative submits the application to the court, deposits the authorized capital and completes the necessary formalities. However, keep in mind that this method will require additional expenses from you. For example, you have to formalize the power of attorney and pay an administrative fee of 17 PLN. What do we mean? Every time a lawyer will represent you as a client, he will have to pay 17 PLN for the power of attorney. Even elementary, to be able to submit a form instead of you, you will have to pay this administrative fee again.
What additional costs might there be? In addition to the capital, other costs such as notary fees, court fees and publication of notices in the Judicial and Commercial Gazette must be considered when establishing a limited liability company.
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Several reasons to open a company in Poland remotely
There are certainly other ways to open a Sp. z o.o. You will find it useful to read five tips for aspiring entrepreneurs in Poland. Moreover, you can even carry out the transformation of a JDG into a Sp. z o.o. We have explained more about this in our article at this link. What are the advantages of registering a business remotely?
You do not need to be physically located in Poland. You can quickly register an LLC from abroad - in the Netherlands, Czech Republic, Germany or other countries.
This solution allows you to focus on more important tasks. Bureaucracy always consumes energy and time. Therefore, you can think about strategic plans while experienced agents take care of the company's incorporation by power of attorney.
You can sign important documents from the comfort of your couch. This is accomplished with an ePuap digital profile, which can be set up online.
These are just a few good reasons why you should open a company remotely in Poland in 2025. However, for beginners, registering a company remotely can cause some difficulties. What is the solution? It is best to contact a specialized consulting business agency. For example, at aksis we help both beginners and experienced entrepreneurs from Poland. We are happy to provide you with comprehensive services if you are interested in opening a remote LLC (Sp. z o.o.) in Poland. We open a company with all formalities within 48 hours! No pitfalls and nuances! To start cooperation just contact us in any convenient way. We will promptly provide feedback and free consultation with leading experts in the field of business processes. Start your way in business with a proven partner - aksis!
